I’m sure every designer organizes their business in different ways, but I thought I’d share with you a little bit of how I’ve chosen to organize things.
Right now, since I’m primarily focused Â on working on both my next book of my own designs and Hitch, I don’t worry about keeping track of various calls for submissions and so on — simply because I’m saying ‘no’ to nearly everything that comes up.
I do have an Excel document that lists all my patterns, and where they’re published (through Cooperative Press, on Ravelry, on Craftsy, through Deep South Fibers, on KnitPicks, etc). Â I refer to it to see where I still need to upload patterns, where to update patterns if errata is found, and so on.
Each project (Hitch & the new book) has its own Excel document (or Excel & Google Doc, in the case of Hitch). Â I keep track of designs, yarns, colorways, etc on these. One of the things I do, that I don’t know if others do, is sort the projects based on colorways to see if I need to change anything for better balance of colors. Â (This comes in to play because I have an overarching palette for each collection.) I keep track of whether I’ve requested and received yarn. Â I try to come up with monthly goals & what project I should be working on at what time. Â I keep track of whether or not the sample will be knit by a sample knitter, who that knitter is, and so on.
I have a folder for Patterns PublishedÂ and one for Patterns in Progress. Â Patterns Published is divided into either collections/books or type of patterns. California Revival Knits has its own folder, with pattern subfolders underneath it. Â I have folders for sweaters, mittens, socks, scarves/cowls/shawls, and so on. Â Each pattern gets its own folder within its category, with subfolders for charts, photos, etc.
Patterns in Progress has either collection/book folders, with individual patterns as subfolders, or just pattern folders, for standalone patterns. Â It also has a subfolder called Patterns Turned In, which are patterns that are completed, but not yet published.
I also have folders for the classes I teach, ads for Ravelry, tech editing, and so on.
All these folders are kept in Dropbox, which means they’re on my laptop, Dave’s laptop, and our desk top. Â I’ve also saved them to an external hard drive attached to the desktop. Â I don’t update that as often as I probably ought to.
I keep track of my daily to do list in Evernote. Â (I do a lot more in Evernote, but the daily to do list is key for me.)
For things that aren’t digital, I have a couple zip binders (similar to these, but more plain) with plastic sleeves. Â I store old swatches, sketches, handwritten design notes that I want to keep, Â colorcards, etc in these.
Periodically I’m consumed with the need to
procrastinate go through and streamline all of this: Â I’ll standardize file names, delete what I think is fine to delete, and so on.
Here are all the posts in the series:
Project Organization: Â Introduction
Project Organization: Â Overview
Project Organization: Â The Stash (Design Yarn)
Project Organization: The Stash (PersonalYarn)
Project Organization: Â Knitting Books
Project Organization: Â Knitting Tools
Project Organization: Â The Business of Knitting